12 Multi-Faceted Roles of Project Managers

12 Multi-Faceted Roles of Project Managers

Project managers play the lead role in planning, executing, monitoring, controlling, and closing out projects. Project managers are the spearheads of a project.

They variably ensure that the project is completed within the specified deadline and gets delivered to the client without any flaws.

Normally job outlooks for professionals with project management skills is increasingly positive.

1. Role of a project manager

The role of a project manager needs a person of a certain personality type; one who is full of enthusiasm, integrity, inspires a shared vision.
In recent history, project managers are very much in demand by companies worldwide. They get multi-faceted roles to perform that help them to create a new product and find the solutions to every problem.
The job of a project manager requires specific qualities that ensure that you get the best results out of the project.
If you want to excel in this career field, you must know the 15multi-faceted roles of a project manager. Let’s see what they are:

What is a project manager role?

A project manager is the spearhead of a Project. They are responsible from the planning to the completion stage of a given task. They have to be good communicators and have the ability to delegate tasks. Project managers provide the vision of the project to their team members and keep their focus firmly fixed on the same purpose and goals.

What are the traits project managers should possess?

Traits they must possess include being capable of handling stress, unification, micromanagement, responsibilities, and working hard at the same time.

What is the role of a team leader?

A team leader comes up with a realistic schedule, considering task dependencies, estimates, risk assessments, and resource availability.

2. Planning

Planning is one of the key responsibilities and roles that help to prevent the failure of a project.
From inception to completion, it is important to plan properly by undertaking an accurate planning method.
By Planning, project managers have the potential to shape an organization’s trajectory, and creating clear plans is the best way to proceed to the next phase of the project.
It also helps to foretell the unpredictability of execution. Risk factors, tasks, contingencies, and different routes are determined in the planning phase.
The process helps project managers oversee scope, cost, timelines, risk, quality issues,

  • In this planning phase, two types of tasks are involved, they are:
  • Project Planning: The major responsibility of the manager is to put the project management plan together that will help to work in the right direction, within the stipulated time, and under the fixed budget.
  • Project planning is the guideline for managing the project through all its highs and lows throughout its identification, execution, and conclusion.
  • Meeting Planning: To explain the project to your team, you must conduct a meeting planning that will help you to deliver a better result of the project.

3. Organizing

The next step to take is to implement the plan, of course. First up is the key responsibility of organizing. To put it simply, it is about giving a structure to the project team.

To lead is also to make decisions at every stage of the project’s progress. Which tasks are to be given to which team member?
Identifying key internal and external stakeholders as leadership becomes a major task for the managers.
If one has powerful leadership qualities, it would be easy to manage different kinds of clients by providing them the right direction when things go wrong. Risk in the project should be managed by the leader.
The project manager should always be the one to introduce the changes in the task assigned or the project.

4. Encourage

Encouraging and appreciating your team is the most important thing to do. The work of the project manager is not only to sit on the topmost position and order the work to their team; he and his great work should inspire the whole team.

The project manager can become a facilitator or guide; a neutral party, who works to help the members come to a common understanding of their objectives, plan the way to achieve them, and execute the plan.

If the team gets success or something goes beyond expectations, it is the duty of the project manager to encourage his team for those successful outcomes. Any small gift can be given as a part of appreciation and encouragement for the whole team.

5. Communication:

Communication is so significant that many surveys show that project managers spend 95 percent of their time communicating. Different strategies are involved in communication through which one can make the project successful.

For informing the team about the changes in the work to the issues that affect the project or the deliveries, it is important for them to get their message across.

Also important is the seamless link to interact with various people including the project sponsors, clients, external vendors, and other important stakeholders. It is important to be a great communicator. Without proper communication, there is no guarantee to have a successful project.

6. Execution of Project

During the life cycle of the project, it’s very important to have a team that can deal with the execution. By involving the team they may get the idea and

a better understanding of the management of the project. Involving yourself as a project manager in the execution will help you in getting an insight as well as in the allocation of the resources. The execution will also encourage the team to complete the project within the budget.

7. Team Development

The project manager along with its best team can help to have better communication and collaboration. Creating an everlasting bond among the teams is considered as one of the major tasks of the project manager. Encouraging eco-friendly competition between the team by working together can lead to a productive solution for the project. By taking care of the improvements, lunch, competition, you can ensure the proper building of the team.

8. Managing Risk

Projects rarely run smoothly. As such, risk is an inevitable part of a project. So, managing these uncertain conditions which can have a negative impact on the project is a critical role of a project manager.

Managing risk involves identifying potential threats or positive developments. The risks could be in the form of a probability of a key team member resigning from the job or a sponsor suddenly pulling out of the project. Major risk factor decisions, where major is defined for each situation, are escalated to executive sponsors or higher-level authority.

listed as the fourth phase, monitoring and controlling processes actually commence at the beginning of a project and continue throughout the planning

9. Monitorization

To get access to the monitoring process, the manager must be involved in the execution of the project.

The administration is the application of tools and techniques to plan, monitor, and control the project or program.

The manager can use project management software that will help to track the task, identify the issues and the risk.

Through monitorization, the team gets all the information to produce reports for the project stakeholders. By downloading the project management tool software, you may monitor the progress and can work upon the improvement of the team by solving any issue.

10. Presentation

The presentation of the project is said to be the voice of the project manager. The presentation should always be effective, attracting, and engaging. Do you want to be an effective project manager? If yes, then you must practice speaking in public.

This will help you minimize the chances of the rejection of the project. Holding retrospective meetings will evaluate the progress and is a popular meeting structure for agile project management. Regular stakeholder meetings will help to keep stakeholders in the loop with the progress, expectations, and improvement of the project. This will also help you to meet the mismanaged expectations by facing the project.

11.Time Management

Time management is very important to the project manager for every project. Project managers will always have an edge in time management even after the execution and monitoring of the project. The project manager should prepare the schedule by assigning the work to the team to ensure the on-time delivery of the project.

Developing a reasonable task schedule with contingencies will help to mitigate the risk of delay in an on-time project. Not all project plans produce perfect results. So, the team can revisit the project if needed only under the responsibility of the project manager. One must notify the stakeholder about the challenge faced and reschedule the project.

12. Documentation

Documentation is the responsibility of the project manager. It helps to control the risk of canceling the deal and also justifies the project. The document contains all the details regarding the project that will help the manager and his team to execute the project properly.

Documents should contain proper organization because without it the document is of no use. If the formal system is developed for document storage, it can be used for future reference. That was all regarding the 10 multi-faceted roles of project manager that will help you to pursue a better career in the field of project management.

In Summary: The roles and responsibilities assigned to the team members could be small or huge by the Project Manager. But, at the end of the day, every role and responsibility matters as it’s a collective team effort.

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